By Jean E. Gutmann
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Extra info for Accounting made easy with your computer: understanding the buzzwords and basics of accounting using today's most popular software
B. is shown in Figure 2-4. Take a look at the features under Inventory and Purchases & Payables. With this type of specifications list, you should be able to get a clearer picture of how that specific software package matches up with your needs checklist. B. Page 22 Selection Factors Besides identifying your business needs, there are a few other factors that you should pay close attention to when selecting accounting software. Vendor Reputation The software vendor I have been talking about is the company that holds the license to sell (and that probably developed) the accounting software package.
After you answer a few questions, like the type of company you operate, whether you want accrual or cash basis accounting, and how many accounting periods you want to have in a year, the software does the rest. It copies files from diskettes or CD-ROM to your hard disk and sets up beginning data files for your company. Peachtree, for example, sets up one file for your general ledger accounts, another for your customers, another for your vendors, etc. Page 25 Play Time Most accounting packages come with a tutorial or at least a getting started guided tour.
The setup for all of the newest software copies the program instructions from diskettes or CD onto your hard disk. Hard disks now come in sizes ranging from 540MB to 850MB and even 1 to 3GB (gigabytes)that's billions of bytes! The software showcased in this book occupies from 10 to 25MB of hard disk space plus another 5 to 10 MB for your data, so you should have no problem with disk size, even if your computer has an older 120MB or 240MB hard disk, as long as you are not simultaneously running too many other programs such as word processing, spreadsheet, time management, or computer games.